Website Terms & Conditions



Our website stores and retrieves information on your browser using cookie technology. We are a wellbeing company and we use this information to provide a more personalised look and feel. No information is personally identifiable to you. However, it can be used to give you a more personalised web experience.

Outside The Cave are a professional wellbeing company, not a data collecting company. The use of the data collected is restricted to our website and wellbeing services you may require.

We respect your right to privacy. Therefore, you can choose to change your privacy preferences and thus prevent the setting of non-essential cookies. Choose the link for your browser below if you need more information on how to prevent cookies from being created on your particular browser or clear them.


Any of those four browsers and others you may use include cookie-setting features. These specify which cookies can be accepted and which cannot. Typically, the user can specify any of the following options: reject cookies from certain domains; reject cookies from third parties; accept cookies as non-persistent (deleted when the browser is closed); allow the server to create cookies for a different domain.


GDPR is the General data protection regulation of the European Union. It is a joint act of the European Parliament, the Council of the European Union and the European Commission. Their objective is to improve data protection for all citizens within the European Union. The application of this regulation clearly defines the protection of personal data and standardises it among all EU Member States, with the objective of returning control of personal data to citizens.

Outside The Cave as a corporation are responsible for the processing of personal data of both customers and suppliers and have prepared this guide that responds to the following headings: party responsible, purpose, legitimacy, recipients, rights and origin of the personal data we process.

PARTY RESPONSIBLE Who is responsible for the processing of your data at Outside The Cave

Identity: Outside The Cave C.I.C., Reg: 10846559
Postal address: Sherwood House, Ollerton Road, Edwinstowe, NG21 9QE
Telephone: 00 44 1623 822428
Data Protection Officer: Party responsible for data protection

PURPOSE Why do we process your personal data?

Outside The Cave process the information provided by clients in order to provide a better experience of our wellbeing courses and online resources.

We store the information provided by service providers related to the wellbeing sector in order to provide a complete profile for the sales and project managers. The managers take this information into account in order to evaluate the suitability of the supplier for the projects and to assign them. Automated decisions will not be made based on this information.

How long will we store your data?

In the case of clients, the data provided will be kept as long as the deletion is not requested by the party concerned and will be destroyed after a period of 4 years from the last confirmation of interest. In the case of service providers, the data provided will be kept as long as the deletion is not requested by the party concerned.


LEGITIMACY What is the legitimacy for the processing of your data?

The legal basis for the processing of your data is the execution of the agreement for the provision of services. The prospective offer of services is based on the consent that is requested and a rejection of the budget will not condition the confidentiality of the data under any circumstances.

The legal basis for the processing of your data as a supplier is based on the conditions with which you become part of the supplier database, through the acceptance of the Supplier Contract and non-Disclosure Agreement. The information collected (CVs, diplomas, professional associations, quotations etc.) is only used internally.

RECIPIENTS Who are the recipients of your data?

The data provided by clients will be processed internally, including the processing of personal data or the company in question. When personal data is also part of the wellbeing project, it will be communicated to the wellbeing service providers when deemed appropriate by the business managers.

Outside The Cave use a project management and suppliers system that complies with the European Data Protection Regulation (GDPR).

RIGHTS What are your rights when you provide us with your information?

Anyone has the right to obtain confirmation on whether Outside The Cave is processing personal data concerning them, or not. Parties concerned have the right to access their personal data, as well as to request the rectification of inaccurate data or, where appropriate, request its deletion when, among other reasons, the data is no longer necessary for the purposes for which it was collected.

In certain circumstances, the parties concerned may request the limitation of the processing of their data, in which case we will only keep it for the exercise or defense of claims. In certain circumstances and for reasons related to their particular situation, the parties concerned may object to the processing of their data, will cease to process the data, except for imperative legitimate reasons, or the exercise or defense of possible claims.

ORIGIN How have we obtained your data?

The personal data we process at Outside The Cave originate from the request for information relating to wellbeing courses and resources and the prospective search for suppliers. We also deal with information obtained through the company’s different email addresses.

The categories of data that are processed are:

  • Identification data
  • Postal and/or electronic addresses
  • Client documents for processing in courses and online resources
  • CVs and proposals accrediting suppliers
  • Financial documentation of suppliers to process their payments
  • Commercial information from media agencies